Introduction: Monitoring non-stock inventory items is a crucial aspect of managing your accounting efficiently in AccountMate. Understanding the handling of these items allows you to keep precise records and streamline your inventory processes. Non-stock items, as defined within AccountMate, refer to those without maintenance records yet still require transaction tracking. This blog post will provide an overview of how non-stock inventory items are managed within the various modules of AccountMate, including practical insights on their implementation.

Understanding Non-Stock Inventory Items: In AccountMate, non-stock inventory items are characterized as items that lack maintenance records. Unlike traditional stock items, they cannot be lot-controlled or assembled into kits. However, they can serve as components for kit items. It is essential to recognize that these items still need to be tracked for transaction purposes across multiple modules.

Transaction Handling: Non-stock items can be utilized in Purchase Orders (PO), Sales Orders (SO), Accounts Receivable (AR), and Return Authorizations (RA). To enable non-stock item transactions, you must configure the system settings appropriately. This includes marking the Allow Non-Stock Items checkbox in the Module Setup functions of relevant modules. Taking these steps ensures comprehensive transaction capabilities across your inventory management activities.

Module Insights: AccountMate allows various interactions with non-stock inventory items:

• Purchase Order: Non-stock items are treated as regular inventory items but do not possess vendor inventory records.
• Sales Order: Non-stock items can be included in sales orders and assigned serial numbers.
• Accounts Receivable: Users can create sales invoices and returns concerning non-stock items.
• Return Authorizations: Though limited to SQL/Express versions, RMA and RTV transactions are supported.

Tracking Challenges: Since non-stock items do not maintain movement records within AccountMate, it is highly recommended to develop a system for tracking these items. Implementing stock cards or alternative tracking methods can help monitor receipts, shipments, and associated costs effectively.

Reporting Capabilities: AccountMate provides essential reporting features for non-stock inventory items. Users can generate various reports depending on the involved modules while noting that item profiles may not be accessible for non-stock items. The reports can facilitate tracking and provide insights into your non-stock inventory operations.

Conclusion: Understanding non-stock inventory management in AccountMate empowers you to better control your accounting processes. By configuring your settings correctly and leveraging the reporting capabilities, you can efficiently monitor the movement of non-stock items. If you have questions or need assistance with your AccountMate system, do not hesitate to reach out.

Disclaimer: This information is provided “AS IS” without warranty of any kind. AccountMate Software Corporation disclaims all warranties, either express or implied. In no event shall AccountMate Software Corporation be liable for any damages whatsoever including direct, indirect, incidental, consequential, loss of business profits, or special damages, even if AccountMate Software Corporation has been advised of the possibility of such damages.

If you have any questions, please contact your AccountMate Business Partner. You can also request AccountMate Support by clicking here.